Entertainment

It is the host's responsibility to understand and comply with the UC Entertainment PolicyThe Controller's Office website includes policy details for allowable and unallowable expenses, maximum meal expenses, and more.

Refer to the full entertainment policy, UC Policy BUS-79, as needed.


Entertainment Purchasing

Generally, organized events that include any combination of supplies, equipment, venue rentals, outside vendors of any kind, or food and beverage orders for a large group will involve purchasing in advance. If you are hoping to organize an event like this, please reach out to swevents@berkeley.edu.

Requesting Reimbursement

Business meeting expenditures for meals or light refreshments are more commonly paid out of pocket. If you paid for entertainment expenses out of pocket and need to seek reimbursement, we strongly recommend entering your request directly into the Reimbursement System.

  • Submit a reimbursement request (strongly recommended)
    • Select Emiko Moran as the approver
    • If the request uses research funds, your RA will review for funding source appropriateness. Note that some funding sources have additional requirements

If you are not able to use the reimbursement system, you may complete the appropriate reimbursement form and send it to swdesk@berkeley.edu for processing. Please note that we simply enter the same information into the same system, which can slow down the process, and is why direct entry is preferred.