Business Forms, Policies and Processes

• Entertainment Guidelines
• Entertainment Reimbursement Claim Form
• Entertainment Purchase (payment to venue/caterer) Form

Please submit all entertainment claim/reimbursement forms to the Social Welfare Front Desk.

• FAQ: Honoraria, Gifts and Awards
• Honorarium/Gift Request Form
  • If you are not able to use the form above, use the PDF version: Honorarium/Gift Request Form
• Token of Appreciation Request Form (Often requested for guest lecturers)
• Sympathy Flower Arrangement Request

Purchasing goods

• How-to Info: Purchasing Goods
• Purchase/Reimbursement Request Form
  • If you are not able to use the form above, use the PDF version: Purchase/Reimbursement Request Form

Purchasing services

• How-to Info: Hiring Services, Independent Contractors  and Consultants
• Purchasing Services: Independent Contractor or Consultant Form
  
  • If you are not able to use the form above, use the PDF version: Purchasing Services: Independent Contractor or Consultant Form

For assistance with purchasing or reimbursements, please contact the Social Welfare Front Desk.

• How-to Info: Requesting Reimbursement (Travel, Entertainment, Personal) 
  
• Purchase/Reimbursement Request Form
  • If you cannot use the new version, you can use the PDF version: Purchase/Reimbursement Request Form

For assistance with purchasing or reimbursements, please contact the Social Welfare Front Desk.

Travel Guidelines and Frequent Questions about Travel

• UCB Travel Reimbursement System / TRV Direct Entry
• Book a Trip in ConnexxUC
• ​Domestic Travel Reimbursement Form
• International Travel Reimbursement Form
• Additional Mileage Form (Excel)

• Faculty Salary Research Exchange Program (FSREP) Policy
• Faculty Salary Research Exchange Program (FSREP) Request Form

• ProS Region Proposal Intake Form
• Social Welfare Fund Managers List by Principal Investigator

• Academic Leave of Absence Form for Faculty

• Newly Hired Employees and Onboarding
• New Employee Onboarding Checklist

• Graduate Student Researcher Hire Request Smartsheet Form
  
  • Note: If you do not know the position number, enter 99999999 to submit the form and staff will update as appropriate.
  • Berkeley Social Welfare places GSRs according to the following guidelines, based on the student's enrolled program at the time of appointment:
    • MSW Students: GSR, Step III
    • PhD, Pre-candidacy: GSR, Step VI
    • PhD, Advanced to Candidacy: GSR, Step VII
  • The current GSR salary scale is Table 22, which is housed on the UCOP Compensation site
• Student Assistant Hire Request Smartsheet Form 
  • Note: If you do not know the position number, enter 99999999 to submit the form and staff will update as appropriate.
• Student Leave Tracking

• Telecommuting Policy
• Telecommuting Application

At this time, the School of Social Welfare provides one workstation per full-time employee in Haviland Hall.  Workstations for instructional program related employees are outfitted with a campus-approved sit-stand desk (coming soon if you do not have one already), adjustable chair, monitor, PC or laptop and docking station, keyboard, and mouse. 

If the provided equipment does not meet your ergonomic needs, you can utilize the Computer Ergonomics Matching Funds Program. To qualify:

1. Complete the required Computer Health Matters training 

2. Contact Lorretta Morales for a workstation evaluation

Please note that ergonomics matching grant funds can only be used once per person at any given department. You can still arrange for an ergo assessment of your current workstation if you have used the funds before, although you will not be able to use the funds again.

• Pre-approved Product List

If you have an urgent/emergency need and need to make a purchase immediately, please email your supervisor and copy Dana Kowalski.  

Additional Ergonomics Resources

University Health Services provides information on best practices and tips for ergonomics for alternative workstations:  

• Ergonomics Workshops & Classes
• UHS Ergo Tips for Alternative Workstations
• Keyboard and Mouse Use

IT Client Services (IT CS) Contact

The recommended option for IT/computer support is to call the IT CS help desk. 
IT CS support can be reached at 510-664-9000, option 1 (this is 4-9000 from a campus line). IT CS phone support technicians are very helpful and can work with you by even accessing the machine you are working on directly (with your approval, of course). If they are not able to resolve the issue, they will create and forward the ticket to the appropriate group. This also helps speed up the process over the standard email-to-ticket-creation method.

Alternatively, you can submit a Service Now IT Request ticket. Average response time is 3 days.

Equipment

• Review the current standard, IT CS-supported equipment catalog
• If you think a non-standard device is necessary for your research, please contact swcomputing@berkeley.edu to help identify a compatible device.
• For questions or purchase inquiries, submit a Service Now IT Request ticket.

Software

• To Identify and access campus licensed software, visit Software @ Berkeley.
• Need help? Visit Find Support and Training.

For departmental assistance with Secure Data issues or concerns, please contact swcomputing@berkeley.edu.  If the support needed is estimated to require over 20 hours, please complete the project charter to the best of your ability and attach that in your email to swcomputing@berkeley.edu.

• View Data Classification Table
• Keeping Sensitive Data Safe
• Research Data Portal