Classroom Use Policies and Procedures

In order to provide a safe and effective learning and working environment for all, as occupants of the lovely Haviland Hall we must abide by and enforce established campus and departmental policies on use of classroom space:

  • CHILDREN IN CLASS:
    To preserve an effective learning environment and ensure the health and safety of all, children are not permitted in the classroom for any regularly scheduled class. Student parents with child care concerns may refer to the Student Parent Center (http://studentparents.berkeley.edu/studentparents.shtml).
  • CLASSROOM CAPACITY:
    Having more people in a classroom than the capacity of the room allows is not permitted because of potential safety issues. Please DO NOT take chairs from other rooms. 
  • CLASSROOM FURNITURE:
    If you rearrange classroom furniture, please put it back the way it was BEFORE you leave. Please do NOT move chairs from room to room.
  • DOGS:
    The campus follows the intent of City of Berkeley Municipal Code Section 10.04.090:  “Dogs shall not be brought into any campus building even though the dog is on a leash or within sight and control of the owner. Helper dogs (such as Seeing Eye dogs), police dogs, and animals involved in authorized research projects are excepted."
  • FOOD AND DRINK:
    Food and drink in the classroom is a privilege subject to keeping the classrooms in good condition. If you bring food or beverages into a classroom, please make sure that all leftovers and related trash are completely cleared from the room after use. Please use the cup holders for drinks and if there is ever a spill, clean it immediately and notify the Front Desk. Food and drink in the classroom will be monitored and prohibited if classrooms become too messy due to food and drink.
  • OPEN FLAMES (candles, etc.) are NEVER permitted at ANY time in Haviland Hall!

Room Reservations and Usage Rules

Rooms 2, 4, 5, 10, 15, 227AA (Library Seminar Room) and 309 are available for reservation. All other rooms in Haviland are General Assignment Classrooms controlled by the Registrar’s Office. To reserve a room for a meeting or an event, see the Receptionist & Scheduler at the Front Desk in 120 Haviland Hall. 

  • Room Reservation Request Forms must be submitted at least one week in advance of a planned activity or event. For student-organized events, a faculty sponsor must sign the reservation request form.
  • Reservations are subject to availability. Official School events have priority; rooms may not always be available for additional use if there is a conflicting event scheduled.
  • Each room has a capacity specified by the campus -- please reserve a room that can hold all attendees expected for your event, within the allowable rom capacity. Having more people at an event than the capacity of the room allows is not permitted because of potential safety issues.
  • Please DO NOT take chairs from other rooms. If the room is re-arranged for the event, please put it back the way it was BEFORE you leave.
  • If food and drink are being served at the event and there is a spill, clean it immediately and notify the Front Desk. Please make sure that all food and drink-related trash is completely cleared from the room after use.

Student Events and Fundraising in Haviland

From time to time student organizations request room space in Haviland Hall for meetings or fundraising events. In order to provide a safe and effective learning and working environment for all, we must abide by and enforce University policies of Environmental Health and Safety, and Physical Plant/Campus Services when using our space.

Please be aware of and follow these building use guidelines:

  1. Use of the hallways for fundraisers and bake sales is not allowed due to safety concerns and campus fire safety regulations. Student groups may use the Social Welfare Commons Room for fundraiser activities, including bake sales, as long as they adhere to these guidelines. Please be aware that the doorway to Commons must remain unobstructed at all times, and the Commons capacity of 49 persons may not be exceeded at any time.
  2. Outside agencies and organizations are not permitted to hold fundraisers or events in Haviland Hall.
  3. The distribution or sale of food to the general public on the UC Berkeley Campus at special events is limited to non-profit organizations sponsoring such events no more than 3 times in a 90 day period (California Health and Safety Code 114310-30). The School reserves the right to limit the number of fundraising special events in the event of excessive requests or overly disruptive events.
  4. The event sponsor must read the Special Event Safe Food Handling Practices and obtain approval through the campus Office of Environment, Health & Safety (EH&S). Distribution or sale of food to the public is a privilege and the sponsor must comply with EH&S requirements. The signature on the application acknowledges the sponsoring organization's acceptance of that responsibility.
  5. A permit application must be submitted and approved before providing food at an event.  There is no charge for the food permit application. Permit forms are available online from EH&S. In order to hold a bake sale or other event involving food, the permit must be approved by EH&S and a copy provided to the Dean’s Office (front desk of 120 Haviland Hall) no later than TWO weeks before the event.
  6. Because temperature-related foods require special handling and storage, and Haviland Hall does not have sufficient infrastructure to comply with safe food handling requirements, the School does not allow these items to be served (no cooking in the building). You also may not deviate from your food permit approval in any way.
  7. For item collection (e.g. Share-a-Bear), collection bins must not block doors, elevators, bathrooms or stairwells.