Administration

III. EMERGENCY PROCEDURES

Emergency Notification Procedures
General Evacuation Procedures
Evacuation Procedures
Fire Procedures
Earthquake Procedures
Demonstration/Civil Disturbance Procedures
Criminal or Violent Behavior

Explosion or Bomb Threat Procedures
Hazardous Materials Release Procedures
Utility Failure
Elevator Failure
Flooding, Plumbing or Steam Failure
Natural Gas Release/Leak
Ventilation Problem

EMERGENCY NOTIFICATION PROCEDURES [from your work premise]

To contact the UC Police Department, dial 911 from any office or campus pay phone or dial (510) 642-3333 from your cell to request emergency assistance while on campus. Call from a safe location and remember to:

	Stay calm.
	Be prepared to answer the following questions: Where is the emergency located? What is the emergency? (fire, medical, hazardous material, etc.) How did it happen? When did it happen? Who are you? (your name)
	You do not need to know all the answers to these questions, but quickly gather as much information as you can. Give a telephone number or safe location where the emergency responders can call or meet you, and wait for the responders at that safe location.
	Gather any other information that may be useful for the emergency responders (e.g. are there any injuries involved?).
	Do not hang up until instructed to do so by the dispatcher.
	After notifying emergency providers by calling 911, notify one of the following:
	Building Coordinator Jim Steele	124 Haviland Hall, 642-7475
	Alternate Building Coordinator John Momper	125 Haviland Hall, 642-4405
	Assistant Coordinator [open]
	Receptionist Lillie Ngai	120 Haviland Hall, 642-4341

GENERAL INFORMATION EVACUATION PROCEDURES

Emergency Information Locations

Posted evacuation diagrams located at base of stairways, elevator landings including routes and fire alarm pull stations inside public doors.

Haviland Hall Emergency Assembly Area (EAA) [click here for map]

The assembly area for Haviland Hall is on the far north side of the building on the path leading to the bridge over Strawberry Creek (beyond the disabled parking lot). Do not gather at the parking lot as emergency vehicles will be parking there.

At any time the building is evacuated, please proceed immediately to the nearest exit, follow the road or path around Haviland Hall to the assembly area. Floor Monitors will help guide you.

Haviland Hall Floor Plans

For Haviland Hall floor plans, see Appendix F.

Fire Extinguishers

Fire extinguishers are located in central hallways on all floors.

First Aid Kits

First aid kits are located in the School of Social Welfare near the Admissions office between Room 126 & 128, and in the Social Welfare Library (room 227, behind the circulation desk).

EVACUATION PROCEDURES

A building occupant is required by law to evacuate the building when the fire alarm sounds. There may be instances where the building would be evacuated without a fire alarm sounding.

When evacuating your building or work area:

	Stay calm, do not rush, and do not panic.
	Safely stop your work.
	Gather your personal belongings if it is safe to do so. (Reminder: take prescription medications out with you if at all possible; it may be hours before you are allowed back in the building.)
	If safe, close your office door and window, but do not lock them.
	Use the nearest safe stairs and proceed to the nearest exit. Do not use the elevator.
	Proceed to the designated Emergency Assembly Area (EAA) and report to your Roll Taker.
	Wait for any instructions from Haviland Hall Floor Monitors, or BuildingCoordinator.
	Do not re-enter the building or work area until you have been instructed to do so by Haviland Hall Floor Monitors, or BuildingCoordinator.
	Notify the Roll Taker of the location of any disabled or injured persons still in the building so that appropriate emergency responders can be dispatched. Assist disabled or injured persons only if you are trained and able to do so.

FIRE PROCEDURES

A building occupant is required by law to evacuate the building when the fire alarm sounds.

	Immediately notify the fire department by pulling the alarm pull. Call 911 (from a campus/public telephone, no coins needed for pay phones) or (510) 642-3333 (from a cell phone) at a safe location to provide details of the situation.
	If trained, able and safe (with a sure and safe exit), use a portable fire extinguisher to extinguish the fire. Evacuate if one extinguisher does not put out the fire.
	Evacuate the building as soon as the alarm sounds and proceed to the EAA.
	On your way out, warn others.
	Use stairs only; do not use elevators.
	Move away from fire and smoke. Close doors and windows if time permits.
	Touch closed doors. Do not open them if they are hot.
	Enter the building only when instructed to do so by emergency responders.

EARTHQUAKE PROCEDURES

In case of an earthquake:

INSIDE THE BUILDING:

Duck under the nearest sturdy object and hold onto it until the shaking stops. If you are not near a sturdy object, make yourself as small as possible and cover your head and neck.

If you stand in a doorway, brace yourself against the frame and watch out for a swinging door or other obstruction.
Avoid windows, filing cabinets, bookcases and other heavy objects that could fall or shatter.
Stay under cover until the shaking stops, then leave the building and go to the EAA or another designated location. Report to your Roll Taker.
Persons in your area may be injured or trapped. Give assistance or alert the official campus Emergency Response Team, if possible.
As you leave the building, check for fires, spills of hazardous or flammable materials, or possible ignition sources.
If it is safe to do so, turn off electrical equipment in your immediate work area.

OUTSIDE THE BUILDING:

Move away from trees, signs, buildings, electrical poles and wires, fires and smoke.
Avoid standing near Haviland Hall once you have exited the building because falling debris around the perimeter of the building could cause injuries.
Protect your head with your arms from falling debris.
Move away from fire and smoke.
Proceed to the Emergency Assembly Area (the parking lot north of the building) if safe, or proceed to the pre-designated alternate assembly area (the glade to the north of Doe Library, which is directly across Campus Drive from the Haviland Hall parking lot). Check in with your Roll Taker(s) to let them know you are all right.
Stay alert for further instructions.

HAVILAND HALL EMERGENCY VOLUNTEER FLOOR MONITOR ACTIVATION

In the event of a major earthquake or other natural disaster, where it is suspected that people may be injured or trapped in the building and that the police or fire department are not immediately available to direct the emergency scene, the Floor Monitors, staffed by volunteers working in Haviland Hall, will be activated by Building Coordinators Jim Steele or John Momper, or designee.

In the event that there is an earthquake but it is not immediately clear how serious the quake is, the Building Coordinator will determine whether to evacuate the building. Floor Monitors are activated when the building is evacuated.

The receptionist will remain at the reception desk in 120 Haviland, if it is safe to do so, and will collect and relay information to the Building Coordinator.

The Roll Taker will go directly to the parking lot at the north end of the building and take roll and note information from Floor Monitors.

Supplies:

Pass keys for each floor are kept in the team's response kits at 120 Haviland.
The central emergency supply stock for Haviland Hall is located in the closet near room 122. There is also an emergency supply stock in the library in room 227, and a small first aid kit in the supply closet outside room 126.
Bottled water is located in the emergency supply stock near room 122, and in rooms 3, 16, and 117.

Haviland Hall Floor Monitors Procedures:

Floor Monitors will search their immediate work areas and assist others if needed.
After searching immediate work area, Floor Monitors retrieve pass keys and emergency supplies from the reception area and proceed to search their assigned sections of the building.
Floor Monitors will determine if elevator is occupied; the elevator may be on any floor at the time of an earthquake.
If an injured but otherwise able-bodied person is found, the team will assist that person, if possible, and continue the search.

Severe Injuries:

If a person is severely injured and requires medical attention, one team member will stay with the person and assist with first aid, if possible. Floor Monitors are not qualified emergency medical providers and should not attempt medical procedures other than basic first aid.
The other Floor Monitor will inform the Building Coordinator.
The Building Coordinator will report the injury to the Emergency Management Area Coordinator for EMA 5 by sending a runner to the West Circle area.
The Building Coordinator will secure first aid supplies in order to assist the injured person to the extent possible until trained help is available.

One team member will stay with the injured person while the remaining Floor Monitors continue to search the building.

When all rooms and the elevator have been inspected, and all persons assisted, Floor Monitors (including the receptionist) will take the emergency supplies out of the building report to the Roll Taker and/or the Building Coordinator in the Emergency Assembly Area (parking lot- northside of building).

The Building Coordinator will deactivate the Floor Monitor response teams.

Emergency Response Teams will be automatically deactivated when police or fire department personnel arrive to direct the emergency scene unless team members are requested to continue their assistance.

DEMONSTRATION/CIVIL DISTURBANCE PROCEDURES

Most campus demonstrations are peaceful and if one is conducted near or in your building, carry on business as usual. Avoid provoking or obstructing demonstrators. Should a disturbance occur, call the University Police. Dial 911 from campus or campus pay telephones, (510) 642-3333 from a cell phone.

If protesters enter your building, let them. Try to carry on business as usual. If the noise becomes too great, or the crowd too large, feel free to close and lock your office doors and/or windows - this is a departmental decision.

Do not close your buildings unless the Police advise you to. If it becomes necessary to evacuate, follow directions from Police. Proceed to the EAA and wait for additional instructions.

CRIMINAL OR VIOLENT BEHAVIOR

Everyone is asked to assist in making the campus a safe place by being alert to suspicious situations or persons and reporting them as outlined below.

If you are the victim of, are involved in, or a witness to any violation of the law such as assault, robbery, theft, overt sexual behavior, etc. immediately notify University Police. From campus/pay telephones dial 911, from cell phones dial (510) 642-3333.

	Nature of the incident;
	Location of the incident;
	Description of the person(s) involved;
	Description of the property involved.

Assist the police when they arrive by supplying them with any additional information requested; ask others to do the same.

Bring safety issues and incidents of crime to the attention of the Haviland Hall Safety Committee, which works with police and building occupants to minimize crime in and around the building.

EXPLOSION OR BOMB THREAT PROCEDURES

A suspicious-looking box, package, object or container in or near your work area may be a bomb or explosive material. Do not handle or touch the object. Move to a safe area and call 911 from campus/pay telephones or (510) (510) 642-3333 from cell phones if no one has called. Use a telephone in a safe area. Do not operate any power switch, and do not activate the fire alarm.

If there is an explosion:

	Take cover under sturdy furniture, or leave the building if directed to do so by emergency responders.
	Stay away from windows.
	Do not light matches.
	Move well away from the site of the hazard to a safe location.
	If instructed to evacuate, use the stairs only; do not use the elevators.

If you receive a bomb threat (via the telephone):

	Stay calm and keep your voice calm.
	Pay close attention to details. Talk to the caller to obtain as much information as possible.
	Write down the date and time of call.
	Take notes. Pay attention to details. Ask as many questions as possible:
	When will it explode? Where is it right now? What does it look like? What kind of bomb is it? Where did you leave it? Did you place the bomb? Who is the target? Why did you plant it? What is your address? What is your name?
	Listen to the caller's voice. See if you can identify:
	Speech patterns (accent, tone) Emotional state (angry, agitated, calm, etc.) Background noise (traffic, people talking and accents, music and type, etc.) Age and gender
	Write down other data:
	How threat was received (letter, note, telephone)
	Call University Police and relay the information from the bomb threat telephone call or bomb threat letter. Follow the Police's instructions.
	Follow University Police's instructions.
	If you are told by emergency responders to evacuate the building (see "General Evacuation Procedures" above):
	Check your work area for unfamiliar items. Do not touch suspicious items; report them to campus authorities. Take personal belongings when you leave. Leave doors and windows open; do not turn light switches on or off. Use stairs only; do not use elevators. Move well away from the building and follow instructions from emergency responders.

HAZARDOUS RELEASE MATERIALS PROCEDURES

If a hazardous material is released or spilled near you and you are not a user nor knowledgeable about hazardous materials, call Police immediately. Call 911 from a campus or public telephone (510-642-3333 from a cell phone). Move away from the release area, and warn others to stay away.

The only hazardous materials known to be stored or used in Haviland Hall are small amounts of cleaning solvents used by custodial staff. This section is advisory only.

If you are a hazardous material user and you cause a release of a hazardous material, you should know the emergency procedures for cleaning up a hazardous spill. All hazardous materials users should be trained on proper use and storage of hazardous materials, including proper procedures for preventing spills and emergency procedures when a spill occurs. If you have not been trained and don't know what to do, leave the area and warn others. When you are at a safe location, call Police immediately.

If you suspect or witness a release of a hazardous material to the environment (air, water, ground) call University Police.

UTILITY FAILURE

In the event of a major utility failure, notify Physical Plant-Campus Services at 642-1032.

Before 8:00 AM and after 4:30 PM or on weekends and holidays, notify the University Police at 642-6760.

A major power outage may not in itself be destructive, but a possible resulting panic or fire could endanger life and property. Panic can be partially avoided by an immediate decision on the need to cancel classes or meetings in progress or to evacuate the building (see "Evacuation Procedures" above).

Because Haviland Hall has many windows providing natural light, it is not always necessary to evacuate most work areas due to a power outage. However, state fire marshall's regulations require all exits and stairways to be illuminated when buildings are occupied; consequently, buildings must be evacuated before corridors and stairwells become dark, regardless of the available light in any given work area.

If police are not immediately available, the Building Coordinator will determine whether to evacuate the building. A loud horn is the signal to evacuation. The Haviland Hall Emergency Volunteer Team is activated when the building is evacuated.

If an outage occurs at night, leave the building and notify Physical Plant-Campus Services at 642-1032.

Do not light matches, smoke cigarettes, or operate electrical equipment or appliances during a power outage. Although Haviland Hall does not have gas outlets or laboratories, if a gas leak exists such actions could cause explosions.

If it is safe to do so, disconnect electrical equipment, particularly computers, to prevent damage from power surges when power is restored.

ELEVATOR FAILURE

If you are trapped in an elevator, use the emergency telephone to call for assistance or press the elevator alarm inside the elevator to signal for help.

If the emergency alarm does not sound, pound loudly on the elevator door or yell to let others know you are trapped.

If you are in an elevator when a fire alarm sounds, push the button for the next floor and exit the elevator at that floor. Immediately exit the building.

FLOODING, PLUMBING or STEAM FAILURE

If flooding occurs (due to a plumbing failure or other problem):

	Cease using all electrical equipment.
	Evacuate the building if necessary and proceed to the EAA.
	Call Physical Plant-Campus Services at 642-1032 if necessary.
	Turn off power, if safe to do so, at the circuit breakers located in hallways on basement and first floors.
	If safe to do so, move valuables away from water.
	From a safe location, notify one of the following:
	Building Coordinator Jim Steele	124 Haviland Hall, 642-7475
	Alternate Building Coordinator John Momper	125 Haviland Hall, 642-4405
	Assistant Coordinator [open]
	School of Social Welfare Receptionist Lillie Ngai	120 Haviland Hall, 642-4341

NATURAL GAS RELEASE OR LEAK

If you smell natural gas:

	Cease all operations immediately.
	Do not operate light switches.
	Notify University Police (from a campus/pay telephone, dial 911, from cell phones, 510-642-3333) and Physical Plant-Campus Services (642-1032).
	Evacuate as soon as possible (see "General Evacuation Procedures" above).

(There is no natural gas used or stored in Haviland Hall. This section is advisory only.)

VENTILATION PROBLEM

If you smell odors come from the ventilation system:

	Immediately notify Physical Plant-Campus Services at 642-1032 and Environment, Health & Safety (EH&S) at 642-3073.
	If necessary, cease all operations and evacuate area (see "General Evacuation Procedures" above).
	If smoke is present, activate the fire alarm system and call 911 [510-642-3333 cell phone users] from a safe location.