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Administration>
Building
Emergency Procedures > Emergency Preparedness
IV.
EMERGENCY PREPAREDNESS
SUPPLIES
Be prepared for emergencies. Keep an emergency
kit in your work area that is easy to carry out
of the office to the Emergency Assembly Area (EAA)
when evacuating the building.
The
following supplies are recommended for your personal
kit:
- Drinking
water (1 gallon a day; 3 days' supply recommended) replace
quarterly
-
Food (kept airtight in pest-proof packaging and replaced
annually)
- Flashlight
and extra batteries
-
Utility knife
-
Personal first aid kit with any special personal needs
included such as prescription glasses or contacts, medicine,
etc.
-
Sturdy, comfortable shoes and clean socks
-
Space blanket (a standard blanket is okay if space and
weight permit)
-
Light sticks
-
Heavy duty work gloves
-
Cash (some in quarters)
-
Sanitation needs (such as tissue paper, small bottle
of bleach, plastic bags, plastic bucket)
-
Duct tape and/or barrier tape
-
Large sheets of paper, markers, pens and pencils
-
Whistle
-
Campus and area maps
-
A copy of the building roster
Replace
items when expired, or necessary.
TRAINING AND DOCUMENTATION
Law requires training on the BEP. The DSC is responsible
for training the department employees on the BEP and
keeping training records. Training is an integral
part of the safety program for your building and it
is the responsibility of each department to ensure
all their employees are trained on the Building Emergency
Plan for the building(s) they occupy. It is the
responsibility of the occupant to become familiar
with the Building Emergency Plan, to know evacuation
routes and assembly areas, and to attend training(s)
given by their department. As a supplement to the
training, the Building Coordinator posts information
in the building to ensure all occupants and guests
can safely exit during an emergency.
The
Department Safety Coordinator (DSC) and Department
Safety Committee make the Building Emergency Plan
and other safety information (as necessary) available
to department employees. Training is initially required
upon work assignment to the building. Annually, all
department employees should get a documented refresher
training on the contents of the Building Emergency
Plan for buildings they work in, such as CPR, first
aid, and fire extinguisher training. For information
on CPR and first aid training, call OEP (642-9036).
The department can request fire extinguisher training
from EH&S. Annual refresher training is recommended.
DRILLS
Building
evacuation drills are optional for all campus buildings
except residence halls. Consult your BC if you wish to
have an evacuation or fire drill in your building. The
BC is responsible for conducting the drill and documenting
it. Obtain a copy of the documentation and submit it to
your DSC. The campus Fire Prevention Division at EH&S
can help in planning. Call EH&S for more information.
SECURING BUILDING CONTENTS
Many
earthquake-related injuries do not come from collapsing
buildings, but from objects inside the building which
fall on people, or from windows shattering and causing
lacerations. Make sure that shelves, computers, wall
hangings, and equipment are physically secured. In
most cases, as a part of your department's General
Safety Inspections required by the Injury and Illness
Prevention Program, items listed below are checked.
However, you may conduct your own inspection of your
work area. If there are concerns after your self-inspection,
contact your DSC or call EH&S.
The
main things to look for are:
-
Shelves or cabinets that are not bolted to the wall.
-
Computers
or typewriters on desks.
-
Objects
on shelves which may fall or turn into projectiles.
-
Freestanding
objects which do not have a high enough base: height
ratio to be "fallproof" (e.g., a filing
cabinet over 4 feet tall).
-
Desks
or seating areas directly under plate glass windows.
-
Heavy
hanging pictures, mirrors, or plants.
-
Cupboards
or cabinets without secure "automatic" latches.
-
Objects
on wheels which are not locked in one position (e.g.,
an audiovisual cart).
-
Heavy
items which are above head height.
-
Water
heaters which are not strapped to the wall.
-
Doorways
which might be blocked by falling objects.
For
more information about securing falling hazards, please
contact your Department Safety Coordinator, Building
Coordinator, or Physical Plant-Campus Services (642-1032).
THREAT MANAGEMENT UNIT
The
following memo was sent to the campus community
via email.
Sent:
Thursday, September 13, 2007 6:01 PM
To: Campus Administrative Memos :
Subject: Responding to Threatening and Potentially
Violent Situations
--------
The issue of violence in work and school settings
is a national concern. I am taking this opportunity
to inform you of what is available to help ensure
that our campus remains a safe place to work
and learn, and to ask for your cooperation.
Each
one of us shares the responsibility for creating
and maintaining a community in which we can
work together in an atmosphere of respect and
civility towards each other, free of all forms
of harassing and threatening behaviors. University
policies are designed to protect and promote
the rights of members of the campus community,
and to prevent interference with functions that
carry out the University's mission.
Any
threat or violent act by any student, staff,
academic or community member will be considered
serious misconduct and may be the basis for
disciplinary action or dismissal, and will be
prosecuted to the full extent of the law. Supervisors
and managers have the responsibility to take
seriously any reported threats and, if necessary,
to seek appropriate assistance.
The
campus' Behavior Risk Assessment Team assists
campus managers and individuals in assessing
and helping to manage situations. The team is
composed of several campus units with special
expertise and professional training. These units
work together to systematically assess and address
behavior perceived as disruptive, intimidating,
threatening or violent. Such behavior includes
actions or statements by a student, staff, academic
or community member that expresses an intent
to inflict harm on an individual or property.
The
team is designed to augment existing systems
and is convened when individual service departments
(e.g., police or counseling) are not adequate
to respond to a situation alone. The assessment
team helps clarify the management of situations,
including legal and psychological issues; coordinate
communication internally and externally; and
monitor resolution of situations.
If
you believe that you need assistance with a
special situation, please call any of the following
assessment team coordinators:
-
Associate
Vice Chancellor, Health and Human Services
Steve Lustig at 643-5808
-
Campus
Police Department, Victoria Harrison at 642-1133
-
Dean
of Students (for students) Jonathan Poullard
at 642-6770
-
Assistant
Vice Chancellor, Human Resources (for staff)
Jeannine Raymond at 642-9022
For
direct consultation regarding mental health
issues:
Director,
Counseling & Psych Services (students) Jeff
Prince at 642-9494
Manager, CARE Services (faculty and staff) Kathleen
Handron at 643-7754
The
cooperation of everyone is a crucial part of
keeping our campus safe. I ask for your commitment
and assistance in ensuring that the essential
University mission can be achieved in a safe
and healthy environment.
If
you have an immediate threat, dial 9-911 (911
from a non-University phone). From a cell phone
for campus emergencies call 510-642-3333.
The
campus police advise programming this number
into your cell phone ahead of time.
Yours
sincerely,
Robert
J. Birgeneau
Chancellor
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