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Administration>
Building
Emergency Procedures > Appendices
APPENDICES
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Appendix
C: Evacuation Policy for People with
Disabilities
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Appendix
D: Emergency Preparedness Guidelines
for People With Disabilities
- Appendix
E: Campus Alerting and Warning System
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Appendix
F: Haviland Hall Emergency Evacuation
Floor Plans
- Appendix
G: Haviland Hall Emergency Assembly Area
Map
APPENDIX A: ACRONYMS AND TERMS
| Acronym
Meaning |
| BC |
Building
Coordinator |
| BEP |
Building
Emergency Plan |
| DSC |
Department
Safety Coordinator |
| EAA |
Emergency/Evacuation
Assembly Area |
| EMA
|
Emergency
Management Area |
| EOC |
Emergency
Operations Center |
| EH&S |
Environment,
Health & Safety |
| IIPP |
Injury
and Illness Prevention Program |
| OEP |
Office
of Emergency Preparedness |
| PP-CS |
Physical
Plant-Campus Services |
|
|
| Building
Coordinator |
A
University employee who has a defined role
in campus emergency/disaster preparedness:
he or she prepares building response plans
and coordinates education and planning in
this area for all building occupants. In
addition, he or she serves as the communication
liaison between campus service agencies
and building occupants for specific circumstances
enumerated in the Building Coordinator position
description. |
| Building
Emergency Plan |
A
document which consists of emergency procedures,
activities for preparing for emergencies,
and roles and responsibilities of building
occupants. |
| Building
Emergency Staff |
The
occupants of the building (in both volunteer
and appointed positions) who work on building
safety issues, such as members of the Building
Safety Committee, Roll Takers, Floor Monitors
and the Building Coordinator. In Haviland
Hall this includes the Haviland Hall Emergency
Volunteer Team. |
Building
Safety Committee
|
A
group composed of members of each department
in the building, generally chaired by the
Building Coordinator, charged with building
emergency preparedness or overseeing building
safety concerns. |
| Campus
Emergency Operations |
The
headquarters for emergency responders and
designated Center (EOC) representatives
of campus essential services, where resources
are allocated during a disaster. The EOC
is located in Sproul Hall; alternate site
is Tang Center. |
| Department
Safety Coordinator |
University
employee who assists department management
in coordinating, implementing and documenting
the department's safety program. This includes
updating the Injury and Illness Prevention
Program as needed, ensuring that the Department
Safety Committee meets at least quarterly,
conducting periodic workplace inspections,
acting as chemical inventory contact to
EH&S, and ensuring department employees
have and are trained on their Building Emergency
Plan(s). |
| Department
Safety Committee |
A
group composed of department representatives
from each major unit of the department.
If a department occupies different buildings,
ideally, representatives from each building
serve on the committee. Primary functions
include: |
| |
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Serve
as a forum for department employees
to report and discuss unsafe working
conditions.
-
Identify
employee needs for safety training
and schedule training sessions accordingly.
-
Assist
department management in prioritizing
actions to address safety concerns.
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Disseminate
information about requirements concerning
workplace health, safety, and environmental
protection.
-
Ensure
the department's written Injury
& Illness Prevention Program
(IIPP) is kept current and that
all employees receive documented
training on its contents.
|
| EAA
(Emergency Assembly Area) |
A
pre-designated safe location near a building
where building occupants assemble and report
to the Roll Taker(s) after evacuating their
building. |
| EMA
(Emergency Management Area) |
EMAs
are part of the overall campus emergency
preparedness program for use in major disasters.
If a building is evacuated, occupants should
go to their EAA. In a disaster they may
then be directed to the EMA assembly area. |
| |
For
emergency planning purposes, the campus
has been divided into 18 regions. Each region
is numbered and termed an "Emergency
Management Area." (See the map on the
inside back cover of the campus telephone
book.) An EMA can be a section of campus,
an off campus area, or a satellite area.
Each EMA has a designated location (signified
by red dots on this campus map) that will
be the focus of activity (e.g., evacuation
assembly area, dissemination of information,
administration of first aid, etc.) in a
major disaster. The EMA Coordinator (located
at the site) will gather status reports
from each BC and relay the information to
the campus Emergency Operations Center. |
| EOC
(Emergency Operations Center) |
The
headquarters for designated representatives
of campus essential services, where campus
response is coordinated and resources are
allocated during a disaster. |
| Emergency
Responder(s) |
Trained
personnel who provide assistance in an emergency.
They are not building occupants and may
be from the University, Police, local fire
departments, EH&S, Facilities Services,
etc. In critical situations they may take
charge of the building and have full authority
over activities in and around the building.
|
| Floor
Monitor |
A
building occupant assigned to assist with
a building evacuation during an emergency
by alerting other occupants on their way
out of the building. |
| Haviland
Hall Emergency Response Team |
A
group of employees who have agreed to search
the building after an Volunteer Team evacuation.
Volunteers are familiar with the building
and are trained in basic first aid. They
will locate trapped or injured people and
assist them until trained medical help is
available. |
IIPP
(Injury and Illness Prevention Program)
|
A
department's written program for identifying
and addressing workplace hazards. A main
component is an active department safety
committee. |
| Roll
Taker |
A
building occupant assigned to take roll
at the emergency assembly area (EAA) after
a building evacuation. |
APPENDIX B: RESOURCE LIST
A number of University programs and service
organizations are available to help maintain
and promote a safe and healthful work environment
for the campus community. A list of telephone
numbers and web sites is provided below; please
use the Campus Telephone Directory for up-to-date
telephone numbers.
Office
of Environment, Health & Safety 642-3073
Information on various safety topics, including
hazard evaluations and employee training.
http://www.ehs.berkeley.edu
University
Health Services 642-2000
Assistance
on various topics, including psychological counseling,
medical evaluations and treatment, ergonomic issues,
work site wellness, and Workers' Compensation programs
http://www.uhs.berkeley.edu
APPENDIX C:
University
of California, Berkeley Evacuation Policy for People
with Disabilities
The
following guidelines have been adopted by the Berkeley
campus to assist in planning for the evacuation of
people with physical disabilities.
IN
ALL EMERGENCIES, AFTER AN EVACUATION HAS BEEN ORDERED:
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Evacuate
people with disabilities if possible.
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Do
not use elevators, unless authorized to do so by
police or fire personnel.
Elevators
could fail during a fire or a major earthquake.
-
If
the situation is life threatening, call 911.
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Check
on people with special needs during an evacuation.
A "buddy system", where people with disabilities
arrange for volunteers (co-workers/neighbors) to
alert them and assist them in an emergency, is a
good method.
-
Attempt
a rescue evacuation ONLY if you have had rescue
training or the person is in immediate danger and
cannot wait for professional assistance.
-
Always
ask someone with a disability how you can help BEFORE
attempting any rescue technique or giving assistance.
Ask how he or she can best be assisted or moved,
and whether there are any special considerations
or items that need to come with the person.
RESPONSES
TO EMERGENCIES:
BLINDNESS
OR VISUAL IMPAIRMENT
Bomb
Threat, Earthquake, Fire, Hazardous Materials Releases,
and Power Outages:
-
Give
verbal instructions to advise about the safest route
or direction using compass directions, estimated
distances, and directional terms.
-
Do
not grasp a visually impaired person's arm. Ask
if he or she would like to hold onto your arm as
you exit, especially if there is debris or a crowd.
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Give
other verbal instructions or information (i.e. elevators
cannot be used).
DEAFNESS
OR HEARING LOSS
Bomb
Threat, Earthquake, Fire, Hazardous Materials Releases,
and Power Outages:
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Get
the attention of a person with a hearing disability
by touch and eye contact.
-
Clearly
state the problem. Gestures and pointing are helpful,
but be prepared to write a brief statement if the
person does not seem to understand.
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Offer
visual instructions to advise of safest route or
direction by pointing toward exits or evacuation
maps.
MOBILITY
IMPAIRMENT
Bomb
Threat, Earthquake, Fire, and Hazardous Materials
Releases:
-
It
may be necessary to help clear the exit route of
debris (if possible) so that the person with a disability
can move out or to a safer area.
-
If
people with mobility impairments cannot exit, they
should move to a safer area, e.g., - most enclosed
stairwells - an office with the door shut which
is a good distance from the hazard (and away from
falling debris in the case of earthquakes).
-
If
you do not know the safer areas in your building,
call the campus Fire Prevention Division at 642-3073
for a building survey.
-
Notify
police or fire personnel immediately about any people
remaining in the building and their locations.
-
Police
or fire personnel will decide whether people are
safe where they are and will evacuate them as necessary.
The Fire Department may determine that it is safe
to override the rule against using elevators.
-
If
people are in immediate danger and cannot be moved
to a safer area to wait for assistance, it may be
necessary to evacuate them using an evacuation chair
or a carry technique.
Power
Outages:
If
an outage occurs during the day and people with disabilities
choose to wait in the building for electricity to
be restored, they can move near a window where there
is natural light and access to a working telephone.
During regular building hours, BCs should be notified
so they can advise emergency personnel.
If
people would like to leave and an evacuation has been
ordered, or if the outage occurs at night, call Police
at 642-6760 from a campus telephone to request evacuation
assistance from the Fire Department.
Some
multi-button campus telephones may not operate in
a power outage, but single-line telephones and pay
telephones are likely to be operating. As soon as
information is available, the campus emergency information
line (642-4335) will have a recorded message stating
when power is likely to be restored.
EMERGENCY
EVACUATION OF PEOPLE WITH DISABILITIES:
Evacuating
a disabled or injured person yourself is the last
resort. Consider your options and the risks of injuring
yourself and others in an evacuation attempt. Do not
make an emergency situation worse.
Evacuation
is difficult and uncomfortable for both the rescuers
and the people being assisted. Some people have conditions
that can be aggravated or triggered if they are moved
incorrectly. Remember that environmental conditions
(smoke, debris, loss of electricity) will complicate
evacuation efforts.
The
following guidelines are general and may not apply
in every circumstance:
-
Occupants
should be invited to volunteer ahead of time to
assist disabled people in an emergency. If a volunteer
is not available, designate someone to assist who
is willing to accept the responsibility.
-
Volunteers
should obtain evacuation training for certain types
of lifting techniques through the Disabled Students'
Program (D.S.P.).
-
Two
or more trained volunteers, if available, should
conduct the evacuation.
DO
NOT evacuate disabled people in their wheelchairs.
This is standard practice to ensure the safety of
disabled people and volunteers. Wheelchairs will
be evacuated later if possible.
-
Always
ASK disabled people how you can help BEFORE attempting
any rescue technique or giving assistance. Ask how
they can best be assisted or moved, and if there
are any special considerations or items that need
to come with them.
-
Before
attempting an evacuation, volunteers and the people
being assisted should discuss how any lifting will
be done and where they are going.
-
Proper
lifting techniques (e.g. bending the knees, keeping
the back straight, holding the person close before
lifting, and using leg muscles to lift) should be
used to avoid injury to rescuers' backs. Ask permission
of the evacuee if an evacuation chair or similar
device is being considered as an aid in an evacuation.
When using such devices, make sure the person is
secured properly. Be careful on stairs and rest
at landings if necessary.
-
Certain
lifts may need to be modified depending on the person's
disabilities.
Summary:
Prepare
occupants in your building ahead of time for emergency
evacuations. Know your building occupants. Train staff,
faculty, and students to be aware of the needs of
people with disabilities and to know how to offer
assistance. Hold evacuation drills in which occupants
participate, and evaluate drills to identify areas
that need improvement. Plans must cover regular working
hours, after hours, and weekends. Everyone needs to
take responsibility for preparing for emergencies.
People with disabilities should consider what they
would do and whether they need to take additional
steps to prepare. "Emergency Guidelines for People
with Disabilities" is available from your BC
or DSC.
If
you have questions about this campus policy or
need additional information, contact one of the
organizations below:
| Evacuation
Policies: |
Office
of Emergency Preparedness |
642-9036 |
| Student
Disability Issues: |
Disabled
Students' Program |
642-0518
(voice), 642 6376 (TTY /TDD) |
Fire
Regulations,
Safe Areas: |
Campus
Fire Division, EH&S |
642-3073 |
Prepared
by OEP and EH&S
April 2001
Appendix D:
Emergency Preparedness Guidelines for People with
Disabilities
Follow
the guidelines on the "Emergency Info"
poster or in the Evacuation Policy for People with
Disabilities. In particular:
-
Make
your environment earthquake and fire safe (do not
place heavy objects above where you sit or sleep,
bolt bookcases to the wall, make sure your exit route
is clear).
-
Keep
sufficient emergency supplies to last three days (include
food, water, prescription medicines and any other
supplies you might need).
-
Become
familiar with alternate evacuation routes in buildings
you use frequently.
-
Learn
what may constitute a safe area in buildings you use
frequently.
If
the "Emergency Info" poster guidelines do
not apply to you, develop other strategies for your
protection. For example, if you use a wheelchair and
cannot duck and cover under a table:
-
Protect
your head as much as possible.
-
Move
away from windows, filing cabinets, bookcases,
light fixtures, and heavy objects that could shatter,
fall, or tip over.
-
Engage the electronic brake or wheel locks on
your wheelchair.
Consider
various disaster scenarios and decide ahead of time
what you would do in different emergencies. For
example, people with power wheelchairs should consider
the following:
-
In
evacuations, it is standard practice to evacuate
disabled people without their wheelchairs. Where
should you be located while waiting for your wheelchair?
-
Are
there certain medications or support systems that
you need?
-
Do
you have access to another wheelchair if yours
cannot be evacuated?
Know
your limitations and be aware of your needs in different
emergencies.
If
you need assistance, ask for it. People may not
be aware of your circumstances or know how they
can help.
Consider how people will give you emergency information
and how you will communicate your needs if you have
impaired speaking, hearing, or sight.
Consider
arranging a buddy system with friends or colleagues
so that someone will check with you, alert you as
necessary, and see whether you need any assistance.
If
you need to be evacuated, help yourself and rescuers
by providing others with information about your
needs and the best ways to assist you.
Developed
by the Disabled Students' Program and OEP
Effective November 1993
APPENDIX E: Campus
Alerting and Warning System
The
Alerting and Warning System (AWS) is a network
of sirens and communication links that warn and
inform the campus community of what to do in an
emergency or disaster. This includes dangers resulting
from natural or technical hazards such as chemical
spills, flooding, fires, storms, power outages,
transportation incidents, and other public safety
incidents.
The
campus has four hazard warning sirens strategically
located to cover the main campus and adjacent
campus facilities. The University of California
Police Department activates these sirens. Depending
on the incident, sirens and/or public address
announcements may be transmitted over this system.
What
do you do when you hear a warning siren?
-
SHELTER:
Go inside your office or residence, a nearby
building, or your car and shelter inside to
avoid exposure. If driving a car, safely pull
over to the side of the road, turn off the engine
and stay tuned.
-
SHUT:
Shut all doors and windows. Building managers
should turn off ventilation systems, if feasible.
-
LISTEN:
Access one the following sites to obtain campus
emergency information, such as disaster type,
evacuation routes, shelter and aid locations,
special instructions, etc.
-
Emergency
Information Line: 1-800-705-9998. This out-of-area
number allows recorded messages to be accessed by
any standard, cell or pay phone, free of toll charges.
Information about the emergency is recorded as an
outgoing message, and is updated as the situation
evolves.
-
Web
Site:
http://emergency.berkeley.edu. This off-site
alternate emergency web presence is reachable
anytime, from anywhere. Like the 800 service,
local area power failures or other crisis conditions
will not affect the operation of this web site.
-
Radio
Station: KALX 90.7 FM. The campus radio
station, broadcasting at 500 watts, will be
utilized to disseminate emergency information
during critical incidents and disasters. KALX
normally broadcasts live 24 hours a day. KCBS
(740 AM), KGO (810 AM), and KNBR (680 AM) also
carry Bay Area emergency information.
DO
NOT CALL 911 IF YOU HEAR A WARNING SIREN. ONLY
CALL 911 IF YOU HAVE A LIFE-THREATENING EMERGENCY.
Since
disasters are unpredictable, one must be prepared
for an emergency whether at home, at work, at
school, or in the car. Think about places where
you spend your time and how you can best prepared
for an emergency at any given location and time.
It is wise to keep a battery operated AM/FM radio
and extra sets of batteries at home, at work,
and in your car.
APPENDIX F: HAVILAND
HALL EMERGENCY EVACUATION FLOOR PLANS (all
pdf files)
[updated
11-20-07]
APPENDIX G: HAVILAND
HALL EMERGENCY ASSEMBLY AREA MAP (pdf)
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