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Purchasing Services

Please contact Mia Reiser with any questions related to the procurement of services by companies or individuals. Please allow 10 working days between submission of complete documentation and start of work, in order to allow for review and approval by Campus Shared Services. UC Berkeley Supply Chain Management offers additional resources on Independent Contractor requirements.

Services Provided by Independent Contractors & Consultants

If the vendor uses their SSN as their federal tax ID number, please complete the following steps:

Step 1: Required Documentation

The following documentation must be submitted to and approved by Campus Shared Services prior to any services being rendered:

PI Completes:

Vendor completes:

NOTE: Please be sure to submit all documentation to Mia Reiser (or Nancy Nelson for CalSWEC) before work is set to begin.


Step 2: Submit Purchase Request in BearBuy

  • Complete the Independent Contractor and Consultant Services Form in BearBuy. (See "After-the-Fact" section below if service has already begun.)
  • Attach all required documents.
  • Add the completed form to your cart.
  • Click "View Cart Details."
  • Include a valid chart string under "Account Codes."
  • Write a clear business description in the "Comments" tab.
  • ASSIGN the cart to Mia Reiser. (CalSWEC assign to Nancy Nelson)

Services Provided by Companies

When hiring companies to perform services (e.g. printing, design), please submit a request in BearBuy before the work starts. Alternately you an fill out a Purchasing Services Request Form and submit to Mia Reiser.

(If you are submitting the BearBuy request after work has begun/completed, please refer to the After the Fact section below.)

  • Complete the Non-Catalog Form.
  • Attach a quote or estimate. (See After-the-Fact section below if you already have an invoice.)
  • Add completed form to cart.
  • Click "View Cart Details."
  • Include a valid chart string under "Account Codes."
  • Write a clear business description in the "Comments" tab.
  • ASSIGN the cart to Mia Reiser (CalSWEC assign to Nancy Nelson)

After-the-Fact Payment Requests

If you are submitting a request AFTER services have already begun or been completed, then an After the Fact Justification must be provided with the request.

Dean Edleson's exceptional authorization is required for all After-the-Fact purchases, in addition to the normally required documentation.

After-the-fact requests should be a rare and exceptional occurrence.

Additional Campus BearBuy Resources:

Shopper Job Aid

Shop Using BearBuy Forms Job Aid

Manage Your BearBuy Profile

Shopper Resources

All Campus BearBuy Resources