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Purchasing Goods

Requesting a Purchase or Personal Reimbursement

If you would like to prequest a purchase or personal reimbursement without using BearBuy, please fill out the following form and submit to Mia Reiser. Please attach all receipts and other relevant documentation.

Purchase Request Form

Note: Please contact Campus Shared Services (bnfscsshelp@berkeley.edu; 510-664-9000 x2) for questions or assistance. For Travel & Entertainment reimbursements, please see the relevant pages for Travel and Entertainment.

Purchasing Goods with BearBuy

Please follow the following protocol to initiate a purchase in BearBuy.

Goods in Catalogs

You may select many goods directly from the hosted and punch-out catalogs available on BearBuy. New catalogs will continue to be added.

  • Open the catalog, locate the item(s) and add to cart.
  • Click "View Cart Details."
  • Include a valid chart string under "Account Codes."
  • Write a clear business description in the "Comments" tab.
  • ASSIGN the cart to Mia Reiser

Non-Catalog Goods

You may also use BearBuy to select goods that are not available in the catalogs. 

  • Select the Non-Catalog Form.
  • Enter the specific item(s) you want to purchase, along with the desired vendor information (if known).
  • Attach a quote or estimate. (See below if you already have an invoice*.)
  • Add the completed form to cart.
  • Click "View Cart Details."
  • Include a valid chart string under "Account Codes."
  • Write a clear business description in the "Comments" tab.
  • ASSIGN the cart to Mia Reiser.

*If the goods have already been purchased and you have an invoice, it is an after-the-fact payment request. You do not have delegated authority and therefore the purchase is out of compliance. Please use the After the Fact Form instead of the Non-Catalog form. After-the-fact payments should be a rare occurrence, and they always require manager authorization.

 

Additional Campus BearBuy Resources:

Shopper Job Aid

Shop Using BearBuy Forms Job Aid

View and Updating your Profile in BearBuy

Shopper (Universal) Reference Guide

All Campus BearBuy Resources