Please contact Front Desk with any questions related to the procurement of services by companies or individuals. Please allow 10 working days between submission of complete documentation and start of work, in order to allow for review and approval by Campus Shared Services. UC Berkeley Supply Chain Management offers additional resources on Independent Contractor requirements.
Services Provided by Independent Contractors & Consultants
If the vendor uses their SSN as their federal tax ID number, please complete the following steps:
Step 1: Required Documentation
The following documentation must be submitted to and approved by Campus Shared Services prior to any services being rendered:
Step 2: Submit Purchase Request in BearBuy
Services Provided by Companies
When hiring companies to perform services (e.g. printing, design), please submit a request in BearBuy before the work starts. Alternately you can fill out a Purchasing Services Request Form and submit to Front Desk.
(If you are submitting the BearBuy request after work has begun/completed, please refer to the After the Fact section below.)
- Complete the Non-Catalog Form.
- Attach a quote or estimate. (See After-the-Fact section below if you already have an invoice.)
- Add completed form to cart.
- Click "View Cart Details."
- Include a valid chart string under "Account Codes."
- Write a clear business description in the "Comments" tab.
- ASSIGN the cart to Emiko Moran (CalSWEC assign to Nancy Nelson)
After-the-Fact Payment Requests
If you are submitting a request AFTER services have already begun or been completed, then an After the Fact Justification must be provided with the request.
The Dean's exceptional authorization is required for all After-the-Fact purchases, in addition to the normally required documentation.
After-the-fact requests should be a rare and exceptional occurrence.