Spending Limits for Gifts
Promotional Items & Sympathy Gifts $75.00
Appreciation or Recognition $250.00
All requests for gifts or donations must include business justification for the expense.
Sympathy Gifts for Employees
Gifts for Non-Employees
Note: The presentation of such gifts is permitted only if it can be demonstrated that the gift benefits the University or is clearly necessary to the University's fulfillment of its role as a good community citizen.
Payments to Human Subjects
Human Subject Prepaid Card Program
University Cash Handling & Banking Services offers a program for releasing plastic or electronic Visa gift cards for the compensation of human subjects. Please see the Controller's Office website for the Request Form and User Agreement. These forms should be submitted to Heidi Wagner in advance of the study commencement.
If individuals are to be compensated for their participation in a research study, the purchase request for the compensation (stipends or gift cards) should be submitted to Heidi Wagner along with a copy of the CPHS letter approving the study as soon as possible before work is to begin. Researchers are highly discouraged from purchasing gift cards on their own and seeking reimbursement from the School.
Awards & Prizes
- Award Letter
- Description of Program or Competition
- List of Recipients
- Announcement (e.g. flyer) of the Competition (if available)
An honorarium is a one-time payment granted in recognition of a special service or distinguished achievement for which propriety forbids any fixed business price to be set and is manifested by an activity such as a special lecture, participation in a workshop or panel discussion, or similar activities.
For more information on honoraria guidelines see the Controller's Office, including information about honoraria paid to foreign individuals.
Note: Honoraria cannot be paid to non-academic UC personnel.
Honorarium Payments to Non-UC Personnel
*Maximum honorarium rate for non-UC personnel is $10,000.
Honorarium Payments to UC Faculty
Payment of honoraria to faculty from other UC campuses should be processed on an Intercampus One-Time Payment Form (UPAY 644C-T) and be routed through the Academic Personnel Office.
For more information about honoraria paid to UC faculty, please contact the Academic Personnel Office at 642-5626 or APpolicy@berkeley.edu.
*Maximum honorarium rate for UC faculty is $2,000 per event.
Donations and Contributions
The following are required to make Donations or Contributions with funds managed by the UC:
- Honorarium and Gift Request Form, including business justification
- Letter, e-mail or invoice from the organization receiving the funds which includes a description of what the support is going towards.
- Transmittal letter on University letterhead to the recipient, noting that the contribution is "made on behalf of the University of California".