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Business Processes for Faculty+Staff

This page is developed as a working resource for our constantly changing environment to help you find assistance. Contact swdesk@berkeley.edu if you have questions and don't know who to ask.

Academic Questions and Faculty Resources

How do I access the academic calendar?
View, download, import, or print from the Registrar’s Academic Calendar page

Berkeley is on a 15-week semester; the Reading/Review/Recitation (RRR) week counts as the 15th week.
Certain policies apply regarding the academic calendar, accommodations, RRR week and exams; you may review these on the Academic Calendar FAQ page


How do I access/get a copy of my class roster?
You can always view/print/download from your bCourses site. 
Other options:
Spring and Summer 2016: Use Bear Facts for Faculty
For Fall Semester 2016: Switch to CalCentral


How do I access/get a copy of the current course schedule?*
View/print from the Online Schedule of Classes.

*New information is forthcoming regarding the schedule of classes in the new Student Information System (SIS).  Please see important SIS Instructor Information, and keep checking back for updates.


How do I order textbooks?
Submit online using the Berkeley Faculty Portal
To ensure a record of your adoption, we recommend you also email your requests to text@berkeley.edu

For more information also see Textbook Affordability & Accessibility

Deadlines for submitting textbook adoptions:
For FALL Semester:         The previous APRIL 15
For SPRING Semester:     The previous OCTOBER 15
For SUMMER Sessions:    MARCH 15

How do I place materials on library reserve?
For instructions and forms please visit Place Materials on Course Reserve


How do I submit grades?
Grades are submitted via eGrades, accessed through Bear Facts for Faculty
Be sure to click “Submit grades” at the bottom when you’re done!

eGrades Tutorial

Grading Policies & Procedures or eGrades Technical Issues:

510.642.5042 (Monday - Friday, 8:00 am - 5:00 pm)

Forms

Policies and Processes

Request Student Assistance

We have put together a pool of students to help with faculty support. Please utilize them for small projects you may have over the academic year. Please fill out the google form here or contact Carol Rhodes.

Finance Questions and Fund Management

Our most often asked questions are about fund management and the correct way to go about purchasing something. 

  • How do I purchase something? SSW Front Desk or Campus Shared Services.
  • Who do I ask about travel (domestic or international)? Adriana Trenado
  • What about just creating a Direct Bill ID for Connexxus? Mia Reiser or your fund manager (see below)
  • Am I allowed to sign a contract? No. Contracts must be signed by a Campus Buyer Dave Munson.
  • What Chartstring should I use? Ask your fund manager!
  • How much money am I projected to have? Ask your fund manager!
  • I'm writing a grant, who assists with Pre-Award work? Lauren Hill please email her to set up a time to meet.
Faculty/PI Fund Manager
Aguilera Terri Harris
Austin Irma Long
Berrick Terri Harris
Chow Irma Long
Edleson Terri Harris/Mia Reiser
Gambrill Mia Reiser
Gilbert Terri Harris
Gomez Terri Harris
Midgley Mia Reiser
Organista Irma Long
Sacks Terri Harris
Scharlach Terri Harris
Segal Irma Long
Shapiro Irma Long
Skeem Laurie Kimbler
Sterzing Irma Long
Stone Irma Long
Webster Terri Harris

Additionally, you may want to follow up with CSS directly. If so, here are their contacts:

Supervisor: Carrie Jones (510) 664-4048    carriejones@berkeley.edu

Primary Contacts:

Subject Area

Name

Phone

Email

BearBuy or Payments

Julia Lai

510-664-9572

julialai@berkeley.edu

Travel

Adriana Trenado

510-664-4044

frias@berkeley.edu

Entertainment

Victoria Kuo

510-664-4045

vkuo@berkeley.edu

CSS also offers on-campus satellite offices to assist with preparing T&E reimbursements and answer questions.

Research Support

We have joined CSS RA services. Your assigned Research Analyst (who is also your fund manager for all of your designated funds) should be your point person for all things pre-award. They should be able to help you through the proposal stage, COI reporting, proposal development and timelines, and be your point-person for any item regarding your sponsored funding. 

We are working on more support for pre-award including editing and connecting with statistical assistance. Check back soon for more info.

Technology

The most frequently asked questions about IT are about desktop support, software, and provisioning. 

CSS-IT is set up so that when you email itcsshelp@berkeley.edu the request is seen by the whole team. There are a variety of staff that could come and help you. Below is the names and work hours of all the team:

FIRST

LAST

LOCATION

WORK HOURS

Ken

Wilson

California Hall

9:00am - 5:30pm

Jason

Trout

42C Giannini Hall

9:00am - 5:30pm

Vivian

Sophia

310J Durant Hall

8:00am-5:00pm

Larry

Peng

California Hall

8:30am - 5:30pm

Noah

McGee

4th Street (CSS)

8:00am - 5:00pm

Jeremy

Howard

42 Giannini Hall

8:00am - 5:00pm

Lia

Grant

California Hall

8:00am- 5:00pm

Paul

Garnett

Haviland Hall

9:00am - 5:30pm

Roger

Emond

California Hall

8:00am - 4:30pm

Paul

Colley

2416 Dwinelle Hall

9:00am-6:00pm

Daniel

Bass

549 Life Sciences Annex

8:30am - 5:00pm

Instructional Support

Lorretta Morales provides the Instructional support for our School. You can contact her for the following:

  • Audio/Visual Equipment for Social Welfare Rooms
  • Exam supplies, Copying, Scoring
  • Course Evaluations
  • Syllabi copies
  • Classroom Support (furniture, supplies, etc.)

For questions about course enrollment please consult:

Human Resources

Since our move to CSS there is now a separation of who to go to for HR Questions. As a rule of thumb, you should go to:

  • Emily Martinez for any staff issue (searches, perfomance management, onboarding, equity, retirement issues)
  • Carol Rhodes for Caltime and Student Hiring (GSRs, students, work study, appointment questions from students)
  • swdean for senate faculty issues (faculty recruitment, APM questions, sabbatical credits/forms, merit cases)
  • Email the CSS general contact team (hrapscsshelp@berkeley.edu) for benefits or payroll problems
  • New Employee Onboarding Checklist

Events

Our events are separated in support by content area. Below are the contacts for the types of events. We aim to have all of our events listed on the Master Calendar. The following are the designated event planners by program area. 

 Please email your event request two months in advance. Before submitting a request, please visit the Master Calendar for a list of previously scheduled events to prevent double booking. Please also see our basic event planning resource.

 

Communication/External Relations

We have mulitple lists for people to reach particular audiences with their messages. Some of the most commonly used lists are here. Please keep in mind that all of our lists are moderated and direct messages will be reviewed prior to posting. All lists are [at] lists.berkeley.edu. If you have questions, please contact the list owner.

List Name

Who is on it?

Who owns it?

sswsenate

All Senate Faculty

swdean

swdts  

All members of the DTS (All those whose combination of teaching + professional or administrative
appointments >= 50% over the course of at least two years)

swdean

swlecturers 

All current lecturers

Bob Teague

swadminstaff 

All of the Dean's office staff and our CSS partners we work with closely

Heidi Wagner

swpostdoc 

All current PostDoctoral Scholars

swdean

cssrlistserve

All research staff in CSSR

Denise Schiller

swcalswec 

All staff at CalSWEC

Heidi Wagner

sswmswstudents 

MSW students and Combine MSW/PhD students

Joshua Dullaghan

 

sswphdstudents 

Doctoral students and Combined MSW/PhD students

Joshua Dullaghan

sswgradstudents

All graduate students

Joshua Dullaghan

Facilities and Space

Space in Haviland Hall can be reserved for faculty, staff, student, and organizational use through the School of Social Welfare. These facilities are generally available Monday through Friday from 8:00 a.m. to 5:00 p.m. Classroom space is only typically available during the summer. Space can be reserved by completing the Reservation Request form.

Please note that there are facilities and room rental fees for all groups and department-organized events that are not affiliated with the School of Social Welfare.

Please contact the Front Desk or Lorretta Morales if you have any questions. 

Other Admin Duties

 

More Coming!