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Business Processes for Faculty+Staff

This page is developed as a working resource for our constantly changing environment to help you find assistance. Contact swdesk@berkeley.edu if you have questions and don't know who to ask.

Academic Questions and Faculty Resources

Academic Calendar and Course Schedule

How do I access the academic calendar?
View, download, or print from the Registrar’s Academic Calendar page.
See also: Instructions for Adding the Academic Calendar to bCal

Berkeley is on a 15-week semester; the Reading/Review/Recitation (RRR) week counts as the 15th week. Review campus policies regarding the academic calendar, accommodations, RRR week and exams on the Academic Calendar FAQ page.

How do I access/get a copy of the current course schedule?
See the searchable Berkeley Class Schedule online at classes.berkeley.edu.


Class Roster

How do I access/get a copy of my class roster?
Option 1: View/download/print from your bCourses class site. 
Option 2: View/export from your CalCentral My Academics tab. See the CalCentral Quick Guide for Instructors.


Textbooks

How do I order textbooks?
Submit online using the Berkeley Faculty Portal.
To ensure a record of your adoption, we recommend you also email your requests to text@berkeley.edu.

If you also need to order a desk copy, please submit your request to swdesk@berkeley.edu at the same time you place your textbook order. Desk copy requests must be submitted on or before the deadlines listed below.

Deadlines for submitting textbook adoptions:
For FALL Semester:         The previous APRIL 15
For SPRING Semester:     The previous OCTOBER 15
For SUMMER Sessions:    MARCH 15

For more information also see Textbook Affordability & Accessibility.

How do I place materials on library reserve?
For instructions and forms please visit Place Materials on Course Reserve.


Grades

How do I submit grades?
All grades are submitted through your CalCentral My Academics tab. This includes ALL grading actions, inculding clearing Incomplete grades, or grade changes or corrections.
CalCentral Quick Guide to Semester Grading
Grading Information for Faculty (Registrar's Office)

When are grades due?
Per Academic Senate policy grades are always due 5 days after the last day of the semester.
For further information about grading deadlines, including semester-specific deadlines each term, please see the Registrar's Office Deadlines for Submitting Final Grades.

Help with Grading Policies, Procedures or Technical Issues:

510.642.5042 (Monday - Friday, 8:00 am - 5:00 pm)

Forms

Policies and Processes

Finance Questions and Fund Management

Our most often asked questions are about fund management and the correct way to go about purchasing something. 


Supervisor: Carrie Jones (510) 664-4048    carriejones@berkeley.edu  Additionally, you may want to follow up with CSS directly. If so, here are their contacts:

Primary Contacts:

Subject Area

Name

Phone

Email

BearBuy or Payments

Julia Lai

510-664-9572

julialai@berkeley.edu

Travel

Adriana Trenado

510-664-4044

frias@berkeley.edu

Entertainment

Victoria Kuo

510-664-4045

vkuo@berkeley.edu

CSS also offers on-campus satellite offices to assist with preparing T&E reimbursements and answer questions.

Research Support

We have joined CSS RA services. Your assigned Research Analyst (who is also your fund manager for all of your designated funds) should be your point person for all things pre-award.   They should be able to help you through the proposal stage, COI reporting, proposal development and timelines, and be your point-person for any item regarding your sponsored funding.

We are working on more support for pre-award including editing and connecting with statistical assistance. Check back soon for more info.

Technology

The most frequently asked questions about IT are about desktop support, software, and provisioning. 

CSS-IT is set up so that when you email itcsshelp@berkeley.edu the request is seen by the whole team. There are a variety of staff that could come and help you. Below is the names and work hours of all the team:

FIRST

LAST

LOCATION

WORK HOURS

Ken

Wilson

California Hall

9:00am - 5:30pm

Jason

Trout

42C Giannini Hall

9:00am - 5:30pm

Vivian

Sophia

310J Durant Hall

8:00am-5:00pm

Larry

Peng

California Hall

8:30am - 5:30pm

Noah

McGee

4th Street (CSS)

8:00am - 5:00pm

Jeremy

Howard

42 Giannini Hall

8:00am - 5:00pm

Lia

Grant

California Hall

8:00am- 5:00pm

Paul

Garnett

Haviland Hall

9:00am - 5:30pm

Roger

Emond

California Hall

8:00am - 4:30pm

Paul

Colley

2416 Dwinelle Hall

9:00am-6:00pm

Daniel

Bass

549 Life Sciences Annex

8:30am - 5:00pm

Instructional Support

Lorretta Morales provides the Instructional support for our School. You can contact her for the following:

  • Audio/Visual Equipment for Social Welfare Rooms
  • Exam supplies, Copying, Scoring
  • Course Evaluations
  • Syllabi copies
  • Classroom Support (furniture, supplies, etc.)

For questions about course enrollment please consult:

Human Resources

Since our move to CSS there is now a separation of who to go to for HR Questions. As a rule of thumb, you should go to:

  • Shamika Jones for any staff issue (searches, perfomance management, onboarding, equity, retirement issues)
  • Carol Rhodes for Caltime and Student Hiring (GSRs, students, work study, appointment questions from students)
  • swdean for senate faculty issues (faculty recruitment, APM questions, sabbatical credits/forms, merit cases)
  • Email the CSS general contact team (hrapscsshelp@berkeley.edu) for benefits or payroll problems
  • New Employee Onboarding Checklist

Events

Our events are separated in support by content area. Below are the contacts for the types of events. We aim to have all of our events listed on the Master Calendar. The following are the designated event planners by program area. 

Please email your event request two months in advance. Before submitting a request, please visit the Master Calendar for a list of previously scheduled events to prevent double booking. Please also see our basic event planning resource.

 

Communication/External Relations

We have multiple lists for people to reach particular audiences with their messages. Some of the most commonly used lists are here. Please keep in mind that all of our lists are moderated and direct messages will be reviewed prior to posting. All lists are [at] lists.berkeley.edu. If you have questions, please contact the list owner.

List Name

Who is on it?

Who owns it?

swsenate

All Senate Faculty

swdean

swdts  

All members of the DTS (All those whose combination of teaching + professional or administrative
appointments >= 50 percent over the course of at least two years)

swdean

swadminstaff 

All of the Dean's Office staff and the CSS partners we work with closely

Heidi Wagner

swpostdoc 

All current Postdoctoral Scholars

swdean

cssrlistserve

All research staff in CSSR

Denise Schiller

swcalswec 

All staff at CalSWEC

Heidi Wagner

sswmswstudents 

MSW students and Combine MSW/PhD students

Joshua Dullaghan

sswphdstudents 

Doctoral students and Combined MSW/PhD students

Joshua Dullaghan

sswgradstudents

All graduate students

Joshua Dullaghan

Facilities and Space

Space in Haviland Hall can be reserved for faculty, staff, student, and organizational use through the School of Social Welfare. These facilities are generally available Monday through Friday from 8:00 a.m. to 5:00 p.m. Classroom space is only typically available during the summer. Space can be reserved by completing the Reservation Request form.

Please note that there are facilities and room rental fees for all groups and department-organized events that are not affiliated with the School of Social Welfare.

Please contact the Front Desk or Lorretta Morales if you have any questions.