Attachment I-A
Graduate
Division
Dean's Fellowships 2001-2002
NEW FELLOWSHIP
PROGRAMS
Two new fellowships
have been established by the Dean of the Graduate Division for the 2001-2002
academic year.
- The Dean's Normative
Time Fellowship (DNTF)
- Competitive Fellowships
These fellowships
are intended to enable students in most humanities and social sciences
departments as well as some professional schools to make timely progress
in completing their doctoral degree requirements. The program is effective
June 1, 2001.
I. THE DEAN'S
NORMATIVE TIME
FELLOWSHIP (DNTF)
Each major has an
established normative time by which students should take and pass the
Qualifying Examination and be advanced to candidacy.
- Doctoral students
who are advanced by this benchmark will be eligible for two semesters
of stipend and fees.
- Students who
are advanced within the following year will be eligible for one semester
of stipend and fees. These students will also be eligible to apply
for a Competitive Fellowship (see below).
- Students who
are advanced more than one year after the normative time will only
be eligible to apply for a Competitive Fellowship (see below).
Stipend and Fees
- 2 semesters =
$14,000 plus fees
- 1 semester =
$7,000 plus fees
- Fees will include
nonresident tuition for international students
Example.
If your major's normative time to passing the QE and being advanced
to candidacy is 6 semesters:
|
Time
to Advancement
|
Your
Student Advances by the End of Semester #
|
Then
Your Student is Eligible for:
|
|
6
|
6
|
2
semesters of DNTF |
|
6
|
7
|
1
semester of DNTF
(plus eligible for Competitive) |
|
6
|
8
|
1
semester of DNTF
(plus eligible for Competitive) |
|
6
|
5
|
2
semesters of DNTF |
|
6
|
9
|
Competitive
only |
Policies and
Procedures for the Dean's Normative Time Fellowships
| Dates |
Deadlines |
| DNTF
Implementation Date |
June
I, 2001 |
| Deadline
to file Advancement to Candidacy Form for a Spring Advancement Date |
June
30 |
| Deadline
to file Advancement to Candidacy Form for a Fall Advancement Date |
Last
day of the fall semester |
| DNTF
Activation Forms Due |
August
1 |
| Fall
2001 Fees Due |
August
15 |
Conditions
- Fellowships
may be used during any semester within the remaining Normative Time
established for the major.
- No university
employment during the semester(s) the student receives the fellowship.
- Students must
be registered by university deadlines in the semester(s) they intend
to receive this fellowship. Since the DNTF pays for fees, this means
that students are responsible for enrolling in 8 units and removing
any blocks they might have.
Eligibility
- Students must
be advanced to candidacy after May 31, 2001.
- The application
for Advancement to Doctoral Candidacy must be filed in Graduate Division
within the required semester for completing this benchmark as established
by their disciplines.
- Eligibility is
based on the date of filing the Advancement Form in the Graduate Division,
not on the date the Qualifying Examination was passed.
- Students should
be in good academic standing with a minimum 3.0 GPA.
Registration
and Approved Withdrawals for DNTF Purposes
- Up to two semesters
of withdrawal for documented non-academic reasons (such as health
or parental leave) will not count in calculating a student's eligibility.
- A withdrawal
for research or other academic purposes will count in accrued time.
- If no withdrawal
form is filed, the interim semesters will count in accrued time.
- Retroactive withdrawals
will not be permitted for purposes of the calculation of Normative
Time. Effective Fall 2001, withdrawal forms will need to be
filed. Since this program is new, Graduate Division will not require
forms for withdrawals that occurred prior to Fall 2001.
Administrative
Procedures
- Once a student's
application for advancement has been processed, a DNTF Activation
Form will be included in the packet of materials sent to the student
by Graduate Division.
- Students should
discuss their plans for using the award with their major departmental
adviser and, if they have multi-year awards, with the Graduate Fellowships
staff.
Requests for
Changes in Established Normative Times
- A Graduate Council
committee has been appointed to review departmental requests for changes
in their Time to the Qualifying Examination and Advancement to Candidacy
as well as their total Normative Time.
- The department
must submit a request detailing the rationale for the change. Since
speeding the time to degree is a major reason for this fellowship,
the argument must be compelling. Departments should present information
from competitive programs as part of their request. An important consideration
will be the time of advancement to candidacy and the time to degree
in other competitive programs. This information is publicly available.
Requests to Change
from the Block Grant Category to the DNTF
- Departments may
present requests, with justification, and the Graduate Council's subcommittee
will advise and make recommendations to the Dean of the Graduate Division.
Transition Issues
Regrettably, there
are a large number of students who fall under the old Normative Time
Award (NTGA) initiated in Fall 2000. Due to Graduate Division's limited
resources, students who were advanced to candidacy prior to June I,
2001 will not be eligible for the new fellowships.
- Students who
have already filed for advancement to candidacy with the Graduate
Division will still receive their Normative Time Grant Award (NTGA).
- Students who
have received an NTGA offer letter, but have not activated their award
yet, cannot change to the DNTF.
- Students who
have activated the NTGA cannot change to the DNTF.
II. COMPETITIVE
FELLOWSHIPS
Dean's Academic
Progress Fellowship for 2001 and 2002
Continuing students
who have not yet been advanced to candidacy may apply for a one-semester
fellowship of $6,500 plus fees (and nonresident tuition for international
students only).
This fellowship
will:
- Provide financial
assistance to students in the semester prior to taking the Qualifying
Exam (QE).
- Enable students
to make timely academic progress and to complete their degree requirements
within normative time.
- Assist students
who have not received multi-year fellowship funding.
Eligible Students
- Will take the
(QE) in the spring, summer, or fall semesters 2002. (Student will
receive the award in the semester prior to taking the QE.)
- Were not awarded
a multi-year fellowship by the University or extramural agencies.
- Cannot be employed
during the semester of the fellowship.
- Students should
be in good academic standing with a minimum 3.0 GPA.
- Must register
and enroll in eight units in the semester of the fellowship.
- Must complete
the Free Application to Federal Student Aid (FAFSA) in the academic
year of the fellowship. (International students must complete Graduate
Division's financial statement.)
Process
- Complete the
"Dean's Academic Progress Fellowship" application available in
the Graduate Fellowships Office at 318 Sproul Hall after September
1, 2001.
- Provide a personal
statement that addresses academic progress to date, and how this fellowship
will help speed "time-to-degree."
- Submit in a sealed
envelope a statement from your academic adviser supporting progress
and goals for the future.
- Submit an unofficial
transcript.
- Return all application
materials to the Graduate Fellowship Office, 318 Sproul Hall by 4:00
p.m., Monday, October I, 2001.
Dean's Dissertation
Fellowship
Students who have
been advanced to candidacy after May 31, 2001, and did not receive the
two-semester Dean's Normative Time Fellowship, may apply for the one-semester
Dean's Dissertation Fellowship of $7,000 plus fees (and nonresident
tuition for international students) for dissertation work. Those students
who received the one-semester Dean's Normative Time Fellowship, or those
who have not received either Dean's Normative Time Fellowship, are eligible
to apply.
This fellowship
will:
- Provide funding
that will assist students in completing their dissertation.
- Enable students
to make timely academic progress and to complete their degree requirements
within normative time.
Eligible Students
- Will be advanced
to candidacy after May 31, 2001.
- Did not receive
the two-semester Dean's Normative Time Fellowship.
- Must be working
on the dissertation.
- Will receive
priority if they have not been awarded a post QE (multi-year) fellowship.
- Cannot be employed
during the semester of the fellowship.
- Students should
be in good academic standing with a minimum 3.0 GPA.
- Must register
and enroll in eight units in the semester of the fellowship.
- Must complete
the Free Application to Federal Student Aid (FAFSA) in the academic
year of the fellowship. (International students must complete Graduate
Division's financial statement.)
Process
- Complete the
"Dean's Dissertation Fellowship" application available in the Graduate
Fellowships Office, 318 Sproul Hall after September 1, 2001.
- Provide a personal
statement that summarizes the dissertation, addresses academic progress
to date, and explains how this fellowship will assist in meeting academic
goals.
- Submit in a sealed
envelope a statement from your academic adviser supporting progress
and goals for the future.
- Submit an unofficial
transcript.
- Return all application
materials to the Graduate Fellowship Office, 318 Sproul Hall by 4:00
p.m., Monday, October 1, 2001.
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